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Start for Free

Great teams start with a plan

$699

/ month

Advance

Billed Yearly (Save 33%)

Book a Demo

For larger teams looking to operate with scalability, security and control.

Everything in Scale, plus

50 users included Price per additional user: $14/month
  • Whale AI Included
  • Diagram Creator
  • Export Analytics to CSV
  • Connect external sources
  • Enforce SSO login
  • Approval flows (coming soon)
  • White glove services included

See all features

$299

/ month

Scale

Billed Yearly (Save 33%)

For growing teams looking to onboard and train their teams quickly and efficiently​.

Everything in Team, plus

25 users included Price per additional user: $12/month
  • Whale AI included
  • Training flows
  • AI generated quizzes
  • User Roles
  • Badges
  • Org Chart
  • Workspace activity

See all features

$99

/ month

Team

Billed Yearly (Save 33%)

For small teams who want to create, manage and share documentation effortlessly.

Everything in Free, plus​

10 users included Price per additional user: $10/month
  • Whale AI included
  • User / Group permissions
  • Expert reviews
  • Custom branding
  • Export to PDF
  • Version history

See all features

$0

Free

Free forever.

For everyone wanting to document and share SOPs within minutes.​

Key Features

  • 5 users included
  • AI-assisted documentation
  • Trial of Whale AI
  • Step Recorder
  • Screen Recorder
  • Video to SOP Converter
  • Checklists

See all features

$699

/ month

Advance

Billed Yearly (Save 33%)

Book a Demo

For larger teams looking to operate with scalability, security and control.

Everything in Scale, plus

  • 50 users included
  • Whale AI Included
  • Diagram Creator
  • Export Analytics to CSV
  • Connect external sources
  • Enforce SSO login
  • Approval flows (coming soon)
  • White glove services included

See all features

MOST POPULAR

$299

/ month

Scale

Billed Yearly (Save 33%)

Try For Free

For growing teams looking to onboard and train their teams quickly and efficiently​.

Everything in Team, plus

  • 25 users included
  • Whale AI included
  • Training flows
  • AI generated quizzes
  • User Roles
  • Badges
  • Org Chart
  • Workspace activity

See all features

$99

/ month

Team

Billed Yearly (Save 33%)

Try For Free

For small teams who want to create, manage and share documentation effortlessly.

Everything in Free, plus​

  • 10 users included
  • Whale AI included
  • User / Group permissions
  • Expert reviews
  • Custom branding
  • Export to PDF
  • Version history

See all features

$0

Free

Free forever.

Start For Free

For everyone wanting to document and share SOPs within minutes.​

Key Features

  • 5 users included
  • AI-assisted documentation
  • Trial of Whale AI
  • Step Recorder
  • Screen Recorder
  • Video to SOP Converter
  • Checklists

See all features

Enterprise? Let's talk about your needs

Compliant

Ready

Compliant

For organizations that need SOC2 & HIPAA compliance, advanced integrations and bulk rate deducation.

Everything in Advance plus:

SCIM

HRIS integrations

BAA signed upon request

Redlining on MSA

API access

Unlimited workspaces

Contact Sales

Enterprise? Let's talk about your needs

For organizations that need SOC2 & HIPAA compliance, advanced integrations and bulk rate deducation.

Everything in Advance plus:

SCIM

HRIS integrations

BAA signed upon request

Redlining on MSA

API access

Unlimited workspaces

Contact sales

TRUSTED BY MORE THAN 5000 TEAMS OF ALL SIZES

Fernlea
Harvard
Allstate
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Johnstone
Keplr
Kestra
Mara
Taxrise
Venshure

Billed Yearly (Save 33%)

Enterprise

Bulk rates apply

Book a Demo

Advance

$699/month

Book a Demo

Scale

$299/month

Try for Free

Team

$99/month

Try for Free

Free

$0

Start for Free

What's included

Whale AI

$
/month
$4000
/month
$100
/month
$1200
/month
$3999
/year
AI Tokens AI tokens are usage credits. You use them when creating SOPs with AI assistance or generating Quizzes.
UnlimitedUnlimited75 tokens/mo25 tokens/moTrial of Whale AI
Conversational Search (Ask Alice)
AI Text Enhancements
AI Convert Video to Step Guides
AI Convert Screen Recorder to Step Guides
AI Doc Imports
AI Procedure Drafting
AI Knowledge Quizzes
AI Voiceovers (coming soon)
Auto Sensitive Data Redaction (coming soon)
Connect External Sources to Alice
Buy NowBuy NowBuy NowBuy NowBuy Now
  • Enterprise
  • Advance
  • Scale
  • Team
  • Free
EnterpriseAdvanceScaleTeamFree
$
/month
$40
/month
$299
/month
$99
/month
$
/year
AI TokensUnlimitedUnlimited75 tokens/mo25 tokens/moTrial of Whale AI
Conversational Search (Ask Alice)
AI text enhancements
AI Convert video to step guides
AI Convert screen recorder to step guides
AI doc imports
AI Procedure Drafting
AI Knowledge Quizzes
AI Voiceovers (coming soon)
Auto Sensitive Data Redaction (coming soon)
Connect External Sources to Alice
Buy NowBuy NowBuy NowBuy NowBuy Now

Document

  • Our Plan
Our Plan
$
/month
$4000
/month
$100
/month
$1200
/month
$3999
/year
Unlimited DocumentationLimited
Unlimited Boards A Board is a top-level folder for one team or function (e.g. Sales, Marketing, HR) that holds all their Whale documentation.
Step Recorder Turn any process in your browser into a visual step-by-step guide
Screen Recorder Record you screen and narrate to explain complex processes
Card Creator
Guide Creator
Checklist Creator
Process & SOP templates Draw inspiration on more than 100 templates and roll out new SOPs and processes in minutes
Google & OneDrive Integration Connect existing content and create a central source of truth
GIF & Image Stock Library
Image Editor
Comments & Collaboration
Video Editor (coming soon)
Diagram Creator (coming soon)
Buy NowBuy NowBuy NowBuy NowBuy Now
  • Enterprise
  • Advance
  • Scale
  • Team
  • Free
EnterpriseAdvanceScaleTeamFree
$
/month
$40
/month
$100
/month
$1200
/month
$3999
/year
Unlimited DocumentationLimited
Unlimited Boards
Step Recorder
Screen Recorder
Card Creator
Guide Creator
Checklist Creator
Process & SOP templates
Google & OneDrive Integration
GIF & image stock library
Image Editor
Comments & Collaboration
Video Editor (coming soon)
Diagram Creator (coming soon)
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Share

  • Our Plan
Our Plan
$
/month
$40
/month
$100
/month
$1200
/month
$3999
/year
Share as Link
Share as QR code Generate and print QR codes to reach your team on any device on your workfloor
Share as Assignment
Copilot Extension
Mobile App Leverage your Whale documentation any time and any place, from warehouses to service counters
Export to PDF
Export to Word Leverage your Whale documentation any time and any place, from warehouses to service counters
Public Share Share your documentation with clients and vendors without them needing access to your worskspace
Contextual Web Suggestions Embed suggestions in the workflows of your team with Whale's web extension, proactively providing advice where they need it
Buy NowBuy NowBuy NowBuy NowBuy Now
  • Enterprise
  • Advance
  • Scale
  • Team
  • Free
EnterpriseAdvanceScaleTeamFree
$
/month
$40
/month
$100
/month
$1200
/month
$3999
/year
Share as link
Share as QR code
Share as assignment
Copilot Extension
Mobile App
Export to PDF
Export to Word
Public Share
Contextual web Suggestions
Buy NowBuy NowBuy NowBuy NowBuy Now

Train

  • Our Plan
Our Plan
$
/month
$4000
/month
$100
/month
$1200
/month
$3999
/year
Training Flows Design custom training journeys for different teams and roles and rely on the automation features to save you time
Knowledge Quizzes Automatically generate quiz questions and multiple choice answers based on your Whale content
Badges Reward your team with custom badges
Org Chart
Re-enrollment Trigger
Buy NowBuy NowBuy NowBuy NowBuy Now
  • Enterprise
  • Advance
  • Scale
  • Team
  • Free
EnterpriseAdvanceScaleTeamFree
$
/month
$40
/month
$100
/month
$1200
/month
$3999
/year
Training Flows
Knowledge Quizzes
Badges
Org Chart
Re-enrollment trigger
Buy NowBuy NowBuy NowBuy NowBuy Now

Manage

  • Our Plan
Our Plan
$
/month
$40
/month
$100
/month
$1200
/month
$3999
/year
Knowledge User Insights Measure the performance of your content and teams with actionable insights
Workspace Activity Insights
Team Performance Insights
Access Permissions Set specific permissions per user and/or per group
Library levelLibrary levelLibrary levelBoard level
User Groups Segment your employees in smart groups
Expert Reviews Cycles Engage your Subject Matter Experts to keep all of your content up-to- date
Log only
Version History Remain in control of all your versions and track change
Workspace Branding Customise and personalize your Whale environment to seamlessly extend your brand’s identity
Conversational Search (Ask Alice) branding
Tag Manager Create shortcuts to specific content with tags and help your team find information even quicker
User roles Customize feature permissions for your users
Approval Flows (coming soon)
Export to CSV
Buy NowBuy NowBuy NowBuy NowBuy Now
  • Enterprise
  • Advance
  • Scale
  • Team
  • Free
EnterpriseAdvanceScaleTeamFree
$
/month
$40
/month
$100
/month
$1200
/month
$3999
/year
Knowledge use insights
Workspace activity insights
Team performance insights
Access permissionsLibrary levelLibrary levelLibrary levelBoard level
User groups
Expert review cyclesLog only
Version history
Workspace branding
Conversational search (Ask Alice) branding
Tag Manager
User roles
Approval flows (coming soon)
Export to CSV
Buy NowBuy NowBuy NowBuy NowBuy Now

Security & Integrations

  • Our Plan
Our Plan
$
/month
$40
/month
$100
/month
$1200
/month
$3999
/year
Google & Microsoft SSO Login using your Google or Microsoft accounts
Slack Integration Receive assignment notifications, get review due date alerts and see when someone tags you in a comment in your Slack account
Zapier Integration Connect over 1,000+ integrated apps you use every day to help you build even more processes and automation
SCIM Connect your Azure Active Directory with Whale to automatically populate employees
HRIS integrations Connect your human resources information systems with Whale to automatically populate employees
Enforce SSO Login Restrict the login options for users of your workspace
API Access for Custom Integrations Build custom integrations with your own tools
Security Questionaires Build custom integrations with your own tools
Redlining on MSA
BAA Signed Upon Request
Buy NowBuy NowBuy NowBuy NowBuy Now
  • Enterprise
  • Advance
  • Scale
  • Team
  • Free
EnterpriseAdvanceScaleTeamFree
$
/month
$40
/month
$100
/month
$1200
/month
$3999
/year
Google & Microsoft SSO
Slack Integration
Zapier Integration
SCIM
HRIS integrations
Enforce SSO Login
API Access for Custom Integrations
Security Questionaires
Redlining on MSA
BAA signed upon request
Buy NowBuy NowBuy NowBuy NowBuy Now

Success Services

  • Our Plan
Our Plan
$
/month
$40
/month
$100
/month
$1200
/month
$3999
/year
User Training Learn how to use Whale to its full potential through our Knowledge Base and by participating in weekly Q&A sessions.
Optional
Implementation Coaching Get advanced help from our experts in structuring your workspace, creating and standardizing content, setting up training flows, quizzes, and reports.
Optional
Migration Service Have us migrate all of your existing process documents and training content to your Whale account.
Optional
Teams or Slack VIP Channel Have your dedicated Teams and Slack channel
Buy NowBuy NowBuy NowBuy NowBuy Now
  • Enterprise
  • Advance
  • Scale
  • Team
  • Free
EnterpriseAdvanceScaleTeamFree
$
/month
$40
/month
$100
/month
$1200
/month
$3999
/year
User trainingOptional
Implementation coachingOptional
Migration serviceOptional
Teams or Slack VIP ChannelOptional
Buy NowBuy NowBuy NowBuy NowBuy Now

Questions you might be having (FAQ)

AI tokens are usage credits that allow you to use AI-powered features on Whale. Features that use AI tokens include AI Quiz generation, converting videos to guides and creating AI-assisted cards.

Ask Alice, your AI knowledge assistant that’s trained on your workspace content and can answer questions about your SOPs, policies, procedures, and company knowledge, does not use AI tokens. 

How many tokens do I get:

  • Team plan: 25 AI tokens per month
  • Scale plan: 75 AI tokens per month
  • Advance plan: Unlimited AI tokens per month
  • Enterprise plan: Unlimited AI tokens per month

Important details:

  • AI tokens are allocated per workspace (not per user), so all users in your workspace share the same token pool
  • On paid plans, tokens automatically reset at the start of each month
  • If you run out of tokens before the month ends, you can request more or upgrade your plan

Yes, you can purchase additional users on any paid plan. Here’s the pricing:

Free Plan:

  • Includes 5 users
  • Purchase of plan required to add additional users

Team plan:

  • Includes 10 users
  • Additional users: $10/month (yearly billing) or $15/month (monthly billing)

Scale plan:

  • Includes 25 users
  • Additional users: $12/month (yearly billing) or $18/month (monthly billing)

Advance plan:

  • Includes 50 users
  • Additional users: $14/month (yearly billing) or $20/month (monthly billing)

Enterprise plan:

Yes, you can export your SOPs on the paid plans of Whale. This feature is not available in the free version. Here’s what you need to know:

  • Team plan and above: Full export functionality is included
  • Export format: SOPs can be exported as PDF files for offline use or sharing
  • Microsoft Word: Direct export to Word is not currently supported. If you need a Word file, you’ll need to convert the PDF using another tool

Your data is stored in SOC 2 compliant, enterprise-grade data centers, and yes, you can choose where it’s hosted. We offer two locations:

  • Europe: Belgium (GDPR compliant)
  • United States: Iowa

During setup, you can select which location best suits your needs. This gives you control over data residency, helping you meet compliance requirements and optimize performance based on your team’s primary location. All data centers maintain the highest security standards with SOC 2 Type II certification, ensuring your SOPs and company knowledge are protected with enterprise-level security and privacy controls.

No, the seats based pricing is regardless of roles.

Yes we do. Nonprofits can enjoy a 20% discount on all our subscriptions.

With our expertise, best practices and industry-specific templates, getting started with Whale is simple. Need help? Reach out to our dedicated customer success team.

You can cancel your plan anytime. If you decide to cancel we’d love to hear your experience.

We believe in keeping our systems up-to-date and ready to use, so we make sure every new update is immediately available to Whale users.

Trusted by 5K+ teams of all sizes

|

4.8/5 (180+ reviews)

Loved for its overall simplicity and support

g2stars

“Exceptional Tool for Business Knowledge”

Whale is excellent to document and organize business knowledge. Their AI makes it even easier!

See More

Lyndon S.

Small-Business (0-50 emp.)

g2stars

“Whale Keeps Work Organized and Teams Confident”

Whale unifies documentation, training, and reviews in one ecosystem.

See More

Verified User in Accounting

Mid-Market (51-1000 emp.)

g2stars

“Screen Recorder Transformed Our Productivity”

All features are excellent, but the Screen Recorder has boosted productivity for our company.

See More

Andres A.

Enterprise (> 1000 emp.)

g2stars

“User-Friendly Platform with Great Features”

Whale is very user-friendly. "Alice" has been a game changer, makes finding information effortless.

See More

Martha Y.

Mid-Market (51-1000 emp.)

g2stars

“Intuitive, fresh and easy!”

Whale's clean layout makes building and navigating SOPs a breeze.

See More

Harley B.

Small-Business (0-50 emp.)

g2stars

“Productivity Unleashed!”

Managing and write SOP versions, assign them, track progress through a dashboard, and automate revision tracking.

See More

Verified User in Farming

Mid-Market (51-1000 emp.)

g2stars

“My company utilizes Whale for our SOP’s and FAQ’s.”

Everything is very easy to locate and the search bar is my favorite feature. When I need a quick answer I turn to Whale to find what I am looking for.

See More

Georgia R.

Mid-Market (51-1000 emp.)

g2stars

“Great Concept with Lots of Potential!”

Whale is a fresh and modern way to learn directly from people with real experience. It feels intuitive and easy to navigate, and I appreciate the focus on short, valuable insights.

See More

Catarina V.

Mid-Market (51-1000 emp.)

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