Great teams start with a plan

$699

/ month

Advance

Billed Yearly (Save 33%)

For larger teams looking to operate with scalability, security and control.

Everything in Scale, plus

50 users included Price per additional user: $14/month

$299

/ month

Scale

Billed Yearly (Save 33%)

For growing teams looking to onboard and train their teams quickly and efficiently​.

Everything in Team, plus

25 users included Price per additional user: $12/month

$99

/ month

Team

Billed Yearly (Save 33%)

For small teams who want to create, manage and share documentation effortlessly.

Everything in Free, plus​

10 users included Price per additional user: $10/month

$0

Free

Free forever.

For everyone wanting to document and share SOPs within minutes.​

Key Features

$699

/ month

Advance

Billed Yearly (Save 33%)

For larger teams looking to operate with scalability, security and control.

Everything in Scale, plus

MOST POPULAR

$299

/ month

Scale

Billed Yearly (Save 33%)

For growing teams looking to onboard and train their teams quickly and efficiently​.

Everything in Team, plus

$99

/ month

Team

Billed Yearly (Save 33%)

For small teams who want to create, manage and share documentation effortlessly.

Everything in Free, plus​

$0

Free

Free forever.

For everyone wanting to document and share SOPs within minutes.​

Key Features

Enterprise? Let's talk about your needs

Compliant

Ready

Compliant

For organizations that need SOC2 & HIPAA compliance, advanced integrations and bulk rate deducation.

Everything in Advance plus:

SCIM

HRIS integrations

BAA signed upon request

Redlining on MSA

API access

Unlimited workspaces

Enterprise? Let's talk about your needs

For organizations that need SOC2 & HIPAA compliance, advanced integrations and bulk rate deducation.

Everything in Advance plus:

SCIM

HRIS integrations

BAA signed upon request

Redlining on MSA

API access

Unlimited workspaces

TRUSTED BY MORE THAN 5000 TEAMS OF ALL SIZES

Billed Yearly (Save 33%)

Enterprise

Bulk rates apply

Advance

$699/month

Scale

$299/month

Team

$99/month

What's included

Whale AI

Document

Share

Train

Manage

Security & Integrations

Success Services

Questions you might be having (FAQ)

AI tokens are usage credits that allow you to use AI-powered features on Whale. Features that use AI tokens include AI Quiz generation, converting videos to guides and creating AI-assisted cards.

Ask Alice, your AI knowledge assistant that’s trained on your workspace content and can answer questions about your SOPs, policies, procedures, and company knowledge, does not use AI tokens. 

How many tokens do I get:

  • Team plan: 25 AI tokens per month
  • Scale plan: 75 AI tokens per month
  • Advance plan: Unlimited AI tokens per month
  • Enterprise plan: Unlimited AI tokens per month

Important details:

  • AI tokens are allocated per workspace (not per user), so all users in your workspace share the same token pool
  • On paid plans, tokens automatically reset at the start of each month
  • If you run out of tokens before the month ends, you can request more or upgrade your plan

Yes, you can purchase additional users on any paid plan. Here’s the pricing:

Free Plan:

  • Includes 5 users
  • Purchase of plan required to add additional users

Team plan:

  • Includes 10 users
  • Additional users: $10/month (yearly billing) or $15/month (monthly billing)

Scale plan:

  • Includes 25 users
  • Additional users: $12/month (yearly billing) or $18/month (monthly billing)

Advance plan:

  • Includes 50 users
  • Additional users: $14/month (yearly billing) or $20/month (monthly billing)

Enterprise plan:

Yes, you can export your SOPs on the paid plans of Whale. This feature is not available in the free version. Here’s what you need to know:

  • Team plan and above: Full export functionality is included
  • Export format: SOPs can be exported as PDF files for offline use or sharing
  • Microsoft Word: Direct export to Word is not currently supported. If you need a Word file, you’ll need to convert the PDF using another tool

Your data is stored in SOC 2 compliant, enterprise-grade data centers, and yes, you can choose where it’s hosted. We offer two locations:

  • Europe: Belgium (GDPR compliant)
  • United States: Iowa

During setup, you can select which location best suits your needs. This gives you control over data residency, helping you meet compliance requirements and optimize performance based on your team’s primary location. All data centers maintain the highest security standards with SOC 2 Type II certification, ensuring your SOPs and company knowledge are protected with enterprise-level security and privacy controls.

No, the seats based pricing is regardless of roles.

Yes we do. Nonprofits can enjoy a 20% discount on all our subscriptions.

With our expertise, best practices and industry-specific templates, getting started with Whale is simple. Need help? Reach out to our dedicated customer success team.

You can cancel your plan anytime. If you decide to cancel we’d love to hear your experience.

We believe in keeping our systems up-to-date and ready to use, so we make sure every new update is immediately available to Whale users.

Trusted by 5K+ teams of all sizes

|

4.8/5 (180+ reviews)

Loved for its overall simplicity and support