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Great teams start with a plan

$0

Free Forever

Try Whale for free.

For everyone looking to explore the Whale platform.

Key Features

1 creator included
  • AI-assisted documentation
  • Trial of Whale AI
  • Step Recorder
  • Screen Recorder
  • Video to SOP Converter
  • Checklists

See all features

$249

/ month

Scale

Billed Yearly (Save 37%)

For smaller teams looking to document and share process documentation within minutes.

Everything in Free plus:

3 creators includedPrice per additional creator: $29/month
  • Unlimited members
  • Secure authenticated access
  • Conversational AI search
  • Unlimited documentation
  • Training flows
  • AI quizzes

See all features

$99

/ month

Team

Billed Yearly (Save 33%)

For small teams who want to create, manage and share documentation effortlessly.

Everything in Free, plus​

10 users included Price per additional user: $10/month
  • Whale AI included
  • User / Group permissions
  • Expert reviews
  • Custom branding
  • Export to PDF
  • Version history

See all features

$499

/ month

Advance

Billed Yearly (Save 37%)

Book a Demo

For growing teams looking to onboard and train their teams quickly and efficiently.

Everything in Scale, plus

5 creators includedPrice per additional creator: $39/month
  • Unlimited members
  • Video Editor
  • AI Voiceovers (coming soon)
  • Export Analytics
  • Contextual Suggestions
  • Enforce SSO login
  • Granular Permissions

See all features

Starting at $1499

Enterprise

Yearly billing only.

Book a Demo

For larger teams looking to operate with maximum scalability, security and control.

Everything in Advance, plus

  • Unlimited Members
  • Approval Flows
  • Automatic Redaction
  • User provisioning (SCIM)
  • HRIS Integrations
  • API Access
  • White Glove Professional Services

See all features

Enterprise? Let's talk about your needs

Compliant

Ready

Compliant

For organizations that need SOC2 & HIPAA compliance, advanced integrations and bulk rate deducation.

Everything in Advance plus:

SCIM

Redlining on MSA

HRIS integrations

API access

BAA signed upon request

Unlimited workspaces

Contact Sales
Fernlea
Harvard
Allstate
Hartsfield-Jackson_Atlanta_International_Airport_logo-1-1
nespresso-logo-2
Johnstone
Keplr
Kestra
Mara
Taxrise
Venshure

Billed Yearly (Save 33%)

Free

$0

Start for Free

Team

$99/month

Try for Free

Scale

$249/month

Try for Free

Advance

$699/month

Book a Demo

Enterprise

Yearly pricing only.

Book a Demo

What's included

Whale AI

$
/month
$4000
/month
$100
/month
$1200
/month
AI credits
Conversational Search (Ask Alice)
Video-to-Guide Recorder
Video-To-Guide Convertor
PDF and Word Importer
AI SOP Writer
Text enhancements
AI Knowledge Quizzes
AI Voiceovers (coming soon)
Connect External Sources to Alice (coming soon)
Conversational Teams Bot (coming soon)
Auto Sensitive Data Redaction
Buy NowBuy NowBuy NowBuy Now
  • Free
  • Team
  • Scale
  • Enterprise
FreeTeamScaleEnterprise
$
/month
$99
/month
$299
/month
$99
/month
AI credits
Conversational Search (Ask Alice)
Video-to-Guide Recorder
Video-To-Guide Convertor
PDF and Word Importer
AI SOP Writer
Text enhancements
AI Knowledge Quizzes
AI Voiceovers (coming soon)
Connect External Sources to Alice (coming soon)
Conversational Teams Bot (coming soon)
Auto Sensitive Data Redaction
Buy NowBuy NowBuy NowBuy Now

Document

$
/month
$4000
/month
$100
/month
$1200
/month
Unlimited Boards
Unlimited Documentation
Step Recorder
Video-to-Guide Recorder
AI SOP Writer
Checklist Creator
Process & SOP templates
Google & OneDrive Integration
GIF & image stock library
Diagram Creator
Image Editor
Video Editor
Buy NowBuy NowBuy NowBuy Now
  • Free
  • Team
  • Scale
  • Etnterprise
FreeTeamScaleEtnterprise
$
/month
$40
/month
$100
/month
$1200
/month
Unlimited Boards
Unlimited Documentation
Step Recorder
Video-to-Guide Recorder
AI SOP Writer
Checklist Creator
Process & SOP templates
Google & OneDrive Integration
GIF & image stock library
Diagram Creator
Image Editor
Video Editor
Buy NowBuy NowBuy NowBuy Now

Share

$
/month
$40
/month
$100
/month
$1200
/month
Share via link
Share via QR code
Share via read assignment
Copilot Browser Extension
Mobile Access
Export to PDF
Export to Word
Contextual web Suggestions
Public Share
Buy NowBuy NowBuy NowBuy Now
  • Free
  • Team
  • Scale
  • Enterprise
FreeTeamScaleEnterprise
$
/month
$40
/month
$100
/month
$1200
/month
Share via link
Share via QR code
Share via read assignment
Copilot Browser Extension
Mobile Access
Export to PDF
Export to Word
Contextual web Suggestions
Public Share
Buy NowBuy NowBuy NowBuy Now

Train

$
/month
$4000
/month
$100
/month
$1200
/month
Training Flows15UnlimitedUnlimited
Knowledge Quizzes115UnlimitedUnlimited
Badges
Org Chart
Buy NowBuy NowBuy NowBuy Now
  • Free
  • Team
  • Scale
  • Enterprise
FreeTeamScaleEnterprise
$
/month
$40
/month
$100
/month
$1200
/month
Training Flows15UnlimitedUnlimited
Knowledge Quizzes115UnlimitedUnlimited
Badges
Org Chart
Buy NowBuy NowBuy NowBuy Now

Manage

$
/month
$40
/month
$100
/month
$1200
/month
Knowledge use insights90 daysAll timeAll time
Workspace Activity Insights90 daysAll timeAll time
Team performance Insights90 daysAll timeAll time
Access PermissionsBoard levelLibrary levelPlaybook Level
User Groups1025Unlimited
Expert Reviews Cycles
Version History90 days1 YearUnlimited
Workspace Branding
AI assistant (Ask Alice) Branding
Tag Management
User Roles315Unlimited
CSX Export
Approval Flows
Buy NowBuy NowBuy NowBuy Now
  • Free
  • Team
  • Scale
  • Team
FreeTeamScaleTeam
$
/month
$40
/month
$100
/month
$1200
/month
Knowledge use insights90 daysAll timeAll time
Workspace Activity Insights90 daysAll timeAll time
Team performance Insights90 daysAll timeAll time
Access PermissionsBoard levelLibrary levelPlaybook Level
User Groups1025Unlimited
Expert Reviews Cycles
Version History90 days1 YearUnlimited
Workspace Branding
AI assistant (Ask Alice) Branding
Tag Management
User Roles315Unlimited
CSX Export
Approval Flows
Buy NowBuy NowBuy NowBuy Now

Security & Integrations

$
/month
$40
/month
$100
/month
$1200
/month
Google & Microsoft SSO
Slack Integration
Zapier Integration
Enforce SSO login
User Provisioning (SCIM)
HRIS integrations
API Access
Security Questionnaire Support
Edits to ToS or MSA
BAA signed upon request
Whale MCP Access
Buy NowBuy NowBuy NowBuy Now
  • Free
  • Team
  • Scale
  • Enterprise
FreeTeamScaleEnterprise
$
/month
$40
/month
$100
/month
$1200
/month
Google & Microsoft SSO
Slack Integration
Zapier Integration
Enforce SSO login
User Provisioning (SCIM)
HRIS integrations
API Access
Security Questionnaire Support
Edits to ToS or MSA
BAA signed upon request
Whale MCP Access
Buy NowBuy NowBuy NowBuy Now

Success Services

$
/month
$40
/month
$100
/month
$1200
/month
User training
Implementation support
Migration AssistanceOptionalOptional
Teams or Slack VIP Channel
Buy NowBuy NowBuy NowBuy Now
  • Free
  • Team
  • Scale
  • Enterprise
FreeTeamScaleEnterprise
$
/month
$40
/month
$100
/month
$1200
/month
User training
Implementation support
Migration Assistance
Teams or Slack VIP Channel
Buy NowBuy NowBuy NowBuy Now

Questions you might be having (FAQ)

AI tokens are usage credits that allow you to use AI-powered features on Whale. Features that use AI tokens include AI Quiz generation, converting videos to guides and creating AI-assisted cards.

Ask Alice, your AI knowledge assistant that’s trained on your workspace content and can answer questions about your SOPs, policies, procedures, and company knowledge, does not use AI tokens. 

How many tokens do I get:

  • Team plan: 25 AI tokens per month
  • Scale plan: 75 AI tokens per month
  • Advance plan: Unlimited AI tokens per month
  • Enterprise plan: Unlimited AI tokens per month

Important details:

  • AI tokens are allocated per workspace (not per user), so all users in your workspace share the same token pool
  • On paid plans, tokens automatically reset at the start of each month
  • If you run out of tokens before the month ends, you can request more or upgrade your plan

Yes, you can purchase additional users on any paid plan. Here’s the pricing:

Free Plan:

  • Includes 5 users
  • Purchase of plan required to add additional users

Team plan:

  • Includes 10 users
  • Additional users: $10/month (yearly billing) or $15/month (monthly billing)

Scale plan:

  • Includes 25 users
  • Additional users: $12/month (yearly billing) or $18/month (monthly billing)

Advance plan:

  • Includes 50 users
  • Additional users: $14/month (yearly billing) or $20/month (monthly billing)

Enterprise plan:

Yes, you can export your SOPs on the paid plans of Whale. This feature is not available in the free version. Here’s what you need to know:

  • Team plan and above: Full export functionality is included
  • Export format: SOPs can be exported as PDF files for offline use or sharing
  • Microsoft Word: Direct export to Word is not currently supported. If you need a Word file, you’ll need to convert the PDF using another tool

Your data is stored in SOC 2 compliant, enterprise-grade data centers, and yes, you can choose where it’s hosted. We offer two locations:

  • Europe: Belgium (GDPR compliant)
  • United States: Iowa

During setup, you can select which location best suits your needs. This gives you control over data residency, helping you meet compliance requirements and optimize performance based on your team’s primary location. All data centers maintain the highest security standards with SOC 2 Type II certification, ensuring your SOPs and company knowledge are protected with enterprise-level security and privacy controls.

No, the seats based pricing is regardless of roles.

Yes we do. Nonprofits can enjoy a 20% discount on all our subscriptions.

With our expertise, best practices and industry-specific templates, getting started with Whale is simple. Need help? Reach out to our dedicated customer success team.

You can cancel your plan anytime. If you decide to cancel we’d love to hear your experience.

We believe in keeping our systems up-to-date and ready to use, so we make sure every new update is immediately available to Whale users.

Trusted by 5K+ teams of all sizes

|

4.8/5 (180+ reviews)

Loved for its overall simplicity and support

g2stars

“Exceptional Tool for Business Knowledge”

Whale is excellent to document and organize business knowledge. Their AI makes it even easier!

See more
Lyndon S.
Small-Business (0-50 emp.)
g2stars

“Whale Keeps Work Organized and Teams Confident”

Whale unifies documentation, training, and reviews in one ecosystem.

See more
Verified User in Accounting
Mid-Market (51-1000 emp.)
g2stars

“Screen Recorder Transformed Our Productivity”

All features are excellent, but the Screen Recorder has boosted productivity for our company.

See more
Andres A.
Enterprise (> 1000 emp.)
g2stars

“User-Friendly Platform with Great Features”

Whale is very user-friendly. "Alice" has been a game changer, makes finding information effortless.

See more
Martha Y.
Mid-Market (51-1000 emp.)
g2stars

“Intuitive, fresh and easy!”

Whale's clean layout makes building and navigating SOPs a breeze.

See more
Harley B.
Small-Business (0-50 emp.)
g2stars

“Productivity Unleashed!”

Managing and write SOP versions, assign them, track progress through a dashboard, and automate revision tracking.

See more
Verified User in Farming
Mid-Market (51-1000 emp.)
g2stars

“My company utilizes Whale for our SOP’s and FAQ’s.”

Everything is very easy to locate and the search bar is my favorite feature. When I need a quick answer I turn to Whale to find what I am looking for.

See more
Georgia R.
Mid-Market (51-1000 emp.)
g2stars

“Whale Streamlined Our Processes and Boosted Team Onboarding”

Whale transformed how we manage internal processes. Documenting SOPs is fast and we can build and share training materials in minutes, making onboarding significantly more efficient.

See more
Fábio B.
Enterprise (> 1000 emp.)
g2stars

“Whale Keeps Department Training Organized with Boards, Libraries, and Playbooks”

Boards, Libraries, and Playbooks keep training organized by department, so you can generate videos, SOPs, quizzes, and more for each topic.

See more
Ketan T.
Mid-Market (51-1000 emp.)
g2stars

“Streamlines Documentation with Ease”

I use Whale for company handbooks, regulations, how-to's, and manuals, all on one platform. The step-by-step screen recorder auto-captures screenshots and saves me about an hour per guide.

See more
Anouk V.
Mid-Market (51-1000 emp.)
g2stars

“Effortlessly Streamlines Team Training with Solid Support”

Whale supports training my merchandising teams with AI and video features that break down training step by step. Creating training flows is easy, and quizzes ensure the material lands.

See more
Shelley F.
Mid-Market (51-1000 emp.)
g2stars

“Effortless SOP Management with Stellar AI Search”

Whale centralizes all our SOPs with standard formatting and makes them easy to find — especially with the fast AI search across thousands of documents.

See more
Jitender T.
Small-Business (50 or fewer emp.)
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